Docs – edu.jupical.io

Overview

An ERP system's Education Management Module is similar to an extremely intelligent computer programme that facilitates the seamless operation of schools and colleges. It oversees every aspect of the business, from student enrollment to attendance and grade monitoring, acting as the central nervous system. See it as a large electronic center that stores all the necessary information, such as timetables, fees, and library books, in one convenient location.

Schools can stop doing boring paperwork and start using easy online forms and payments with Educational modules. With features like automatic attendance and grading, teachers have more time to teach and less time on administrative work. Also, parents and kids can know about school events using instant messages and updates.

In the back, the tool crunches data and gives tips to help schools make choices later. It works like a very useful helper, keeping everything in line so everyone can focus on what's important—learning and growth.

Features

Student Menu Management:

Student Management

This menu has all student information, like general information, health information, and fee information, i.e Every required piece of information for a student.

Teachers can check the remarks and progress of each student from this section as well.

The Admin department can access this information to know the dues fee of students so that they can remind them when required.

The Admin department can take digital signatures of students for security purposes.

Teachers can give each student any internal notes if required.

The Admin can also gather a student's last school / university leaving information so that they can store it for further use.

Attendance Management

Attendance management helps the teachers to store the information of student’s presence, absence, reasons of absence class and division-wise.

Time Table Management

With our timetable field, teachers / professors can easily create, edit, and optimize class timetables, ensuring a well-organized and efficiently managed academic calendar.

This feature provides flexibility, allowing you to seamlessly adjust to changes in classes or schedules.

Parent School Collaboration

Under this header, the schools can store the information of the parents / guardians of students for future reference.

Once the details are filled up, it automatically fetches the student’s data beneath to gain clarity.

Easy Admission Inquiry

Students can easily fill out the form and enter all details, then confirm admission by the school's admin, or they can also enter How Students Know Our School, i.e., through a relative, a colleague, a neighbor, etc.

Teachers can fill the form of students who have called for inquiry and also the admin department can boost up their advertising area by using the admission inquiry form’s How to Know Our school.

Faculty Management

This menu has all faculty information like general information, health information, fees information i.e every required information of a faculty.

This makes it easy to store staff details and keep it updated.

Examination Management

Easy Exam & Results

The Teachers can schedule exams for a particular standard and division and can also flexibly add the subjects they wish to have in the exam.

The Teachers can create results of students for a particular exam and can also give remarks on the results for student’s improvements.

Library Management

Easy Issue of Books

Our Library Management feature provides a structured method for monitoring books. Librarians can easily handle the library catalog, monitor book availability, and simplify the borrowing and returning procedures.

Memberships Management

This function helps users to efficiently manage data of members of the library and also easily generate new memberships for new members.

This also keeps track of the time period of membership like the date when membership expires.

Book Details Report

The Librarian can generate a book wise report to analyze which book is issued more trendy.

Membership Details Report

When we want to generate reports of all members of a library or any particular member, this function makes it easy for the librarian.

This gives an updated report of the member and what is the status of their membership.

Evaluation Profile

Evaluation profile function which allows students, parents, and faculty to contribute inquiries to evaluate different elements.

This functionality enables the collection of feedback from various participants to evaluate diverse aspects of the educational process.

This provides the option to print Evaluation receipt and summary of the points discussed / solved.

Event Management

The event organizer can plan an event and based on that can also sell the tickets.

The event organizer can sell the tickets at customized prices based on the type of tickets they are selling.

The event organizer can configure whether they want to sell tickets with sale orders and sell tickets on the website.

The event organizer can also send Mail / SMS to the attendees for a reminder of the event and also for gathering more crowd to the event.

The event organizer can make customized templates & tags for the event.

To register in the event students can simply scan the OR code and register themselves.

Students gaining practical experience is the main motto of doing events, exhibitions and shows in any school or college. Our ERP provides you with analytics to have a look on which student attendees were present at which event, to know their interest groups.

Revenue generated by each event can be monitored from this section for further accounting purposes.

Assignment Management

Assignment

In the assignment section faculty can create assignment for the students based on standard and division wise and can also allocate the created assignment to the students

Submission

The faculty can also check the submission status of the given assignment and can check if the assignment has been submitted within the due date or not.

Reporting and Analysis

1. Score of a student

In this excel report you can get the result of the exams that you want within a particular date range

2. Attendance report

It will give a report of the students who were present/absent in a particular faculty lecture between a specified date range

3. Attendance Summary report

This report will give the details of a particular division of all standards between a specified date range

4. Result report

This report shows a pivot view of various factors such as marks,grades,subjects etc.

This report can be used to do analysis of the students and their grades.

5. Evaluation summary report

This report will give the details of the evaluation that had taken place in the past between a specified date range of a particular user type.

To pay the fee you need to create SO and to create SO for every student is a tedious task so for that we have added the feature of creating SO for multiple students at once.

Fees and Payments Management

In the fees section you can create fees for the students and can check the status of the fees of students whether it is paid or due.

A Quotation of the fees can also be sent to the student via Email.

Configuration Management

Here are pre-configured settings to streamline repetitive tasks.

1. School Holidays:

The teacher can declare the list of school holidays for an academic calendar with a specific span of dates.

2. Exam

The exam menu is used to add subjects with subject codes, subject categories, and passing marks.

Subject category add to i.e., reading, writing, etc.

Grades are customisable based on the mark range.

3. Rating

Rating menu can be used to configure the stars and the comments for it.

4. Evaluation Questions

This menu can be used to mention the question based on the type of users and can also frame the questions for each user type which are going to be discussed.

5. Fees

This menu can be used to create new fee types if required.

6. Library

Library menu is used for the information about authors, books and languages of books are available in. All information about books like the copies of books, language of books are stored here.

7. Course

If there are any external course for the students out of syllabus or any extracurricular courses it can be mentioned here and one can get all it’s information

8. Student:

All configuration of students is done here like standard, division, and academic year. How know shows how a student knows about school and what is the source that they came to know about the school.

9. Address

All address information is configured here like province, district and village that are used in address of students, parents and faculties.

10. Timetable

Users can easily create, edit, and optimize class timetables, ensuring a well-organized and efficiently managed academic calendar. This feature provides flexibility, seamlessly adjusting to changes in classes or schedules.

11. Assignment

Assignments are categorized here i.e. what type of the assignment generated which is used in the assignment menu.

Workflow

Jupical’s Education management includes the complete package of features, marking from student’s online inquiry from the website to the academic year results of the current year.

Multi-Pages dynamic no code website

On installation of the complete package, you get a fully fledged website, with multi editable snippets, and you can edit it to your own choice,

The first glance of Home Page

Access Rights

In the settings-> Users the configuration of access rights will be there in which you can check the shown boxes.

Admission Inquiry

Admission Inquiry Form helps to gather all necessary details for the admissions process.

On making the confirmation of the application, student inquiries with each and complete details for example email,phone,address,city,zip,country,how students know our school,religion,year etc.

Student’s menu

Student’s Kanban view:

Student’s list view:

Student form:

The student's form view also adds the smart buttons for library books, assignment count, paid fees,invoices,sale orders,due fees ,current year paid fees for a single click navigation.

student information form

student fees history

The fee history section will provide and maintain history status as standard wise,division wise,year wise, and it will also show selected fee type, amount and the status of the fee.

student fee structure

student health details

In student health form fill in details of height,weight,blood group and other details fill up eye glasses,eye glasses number etc. or add checkup details.

Student health details form

student digital signature

Student signature uploaded in two types draw and uploaded via file manager.

student leaving information

Here the institute can add the details of the last attended school by student.

The above is the group by feature so that you can easily search or filter the students based on the given group by.

Student’s Attendance

The student’s attendance menu will show all the present and absent students based on subjects and faculties.

To Take attendance of students you simply need to follow 3 steps.

Add the details of faculty, standard, division, date and subjects.
Click on the AddStudentLine Button.
Now as you can see the students just select the students and press the present or absent button.

Timetable

Here you can create a TimeTable from Monday to Saturday and can add periods according to your requirements for each day.

NOTE : You can create a period by Selecting search more option or arrow button in the period field.

Parents form

In parent form there is a magic filter by which you can get students information based on Father’s name and Surname.

Faculties Form

Faculty form

Faculty details

Faculty education details

Faculty health details

Faculty details of employee description

Exam

Exam form

Here you can create exams based on standard,division and year.Along with that you can add students who need to give that exam in the student list section.

Also you can add subjects for that exam and also can add marks for the same.

Result

You will find the result sub-menu in the exam menu only.

Here you can create the result for a particular student, you can add the subject and the marks scored in that subject. Based on the marks you have added the grades and the pass/fail will be automatically computed.

And at last when you have added all the subjects you will get the calculation of the total marks, percentage, grade and the pass/fail status.

You can also add the details of the faculty who has generated that result and along with that you can give feedback on that result.

Here is the pdf report of the created result where you can see all the things you have added while generating the result.

Library

Issue Book Menu

Issue books form:

In the Issue book form you can add the details of the student who wants to issue the books along with the return date.

In the notebook section you can add the books which students want to issue.

Issue books fine details:

You can also charge a penalty or fine for late return of book or if the book is lost.

Issue books fine description:

Membership menu

Membership form

In the membership form you can add the membership of student and set the book issue limit, along with that you can set the membership period

NOTE: Membership period needs to be at least 30 days.